Privacy policy.

Last Updated: 04/10/2025

Welcome to MediaFlow Systems (“we,” “us,” or “our”). This Privacy Policy describes how we collect, use, and protect your personal information when you visit our website (the “Site”) at https://www.mediaflowsystems.com, or interact with our services. By using our Site or services, you agree to the terms of this Privacy Policy.

1. Information We Collect

1.1 Personal Information

We may collect personal information that you voluntarily provide to us when you:

  • Fill out a form on our Site

  • Contact us by email, phone, or other means

  • Sign up for our newsletters or marketing communications

  • Register for a Client Portal account

Examples of personal information include:

  • Name

  • Email address

  • Telephone number

  • Company name

  • Billing or shipping addresses

1.2 Usage Data

We may also collect anonymous usage data when you visit our Site, such as:

  • IP address

  • Browser type and version

  • Pages visited and time spent on each page

  • Referring site details (e.g., the URL you visited prior to landing on our Site)

  • Device information (e.g., operating system, screen resolution)

This information helps us understand how you use our Site so we can improve our layout, features, and user experience.

2. How We Use Your Information

We may use the information we collect for the following purposes:

  1. Providing and maintaining our services: To fulfill orders, set up server deployments, and ensure secure and reliable client solutions.

  2. Improving our Site and services: To analyze usage trends, diagnose technical issues, enhance functionality, and personalize your experience.

  3. Responding to inquiries: To answer your questions, provide requested information, or resolve any concerns regarding your current or future projects.

  4. Marketing and communications: To deliver marketing materials, newsletters, or other information that you have requested or that we believe may be of interest to you.

  5. Legal obligations: To comply with legal requirements, such as record-keeping or responding to lawful requests by public authorities.

3. Cookies and Similar Technologies

We may use cookies, web beacons, and similar tracking technologies to collect usage data and improve your experience on our Site. Cookies are small text files that are placed on your device. They help us track and remember certain information about how you navigate the Site.

  • Essential Cookies: Necessary for the operation of our Site.

  • Analytics Cookies: Help us better understand how you use our Site.

  • Functional Cookies: Enable enhanced functionality and personalization.

You can choose to disable cookies through your browser settings; however, doing so may affect the full functionality of our Site.

4. Disclosure of Your Information

We do not sell, trade, or rent your personal information to third parties. We may share your information in limited circumstances, such as:

  • Service Providers: With trusted partners who assist us in operating our Site, conducting our business, or serving our clients, as long as those partners agree to keep this information confidential.

  • Legal Requirements: To comply with legal obligations, requests from governmental authorities, or protect our rights, property, or safety.

5. Data Retention

We will retain your personal information only for as long as it is necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required by law.

6. Data Security

We employ reasonable administrative, technical, and physical measures to safeguard your personal information against unauthorized access, disclosure, alteration, or destruction. Despite our best efforts, no method of data transmission or storage can be guaranteed to be 100% secure.

7. Children’s Privacy

Our Site and services are not directed at individuals under the age of 13 (or other age as required by local law). We do not knowingly collect personal information from children. If you believe we might have any information from or about a child, please contact us, and we will promptly investigate and address the issue.

8. Your Rights and Choices

Depending on your jurisdiction, you may have certain rights regarding your personal information, such as the right to access, correct, or delete the personal data we hold about you. To exercise any applicable rights, please contact us using the information below.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, or legal requirements. We will post the updated Privacy Policy on this page and indicate the “Last Updated” date at the top. Your continued use of our Site following the posting of changes constitutes your acceptance of such changes.

10. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:

MediaFlow Systems
Email: info@mediaflowsystems.com
Website: https://www.mediaflowsystems.com

Thank you for choosing MediaFlow Systems. We look forward to building a smarter, more connected future together!